Built for owner-operated HVAC companies across 47 states — the ones where efficiency and peace of mind is welcome and every dollar counts. Not a call center. Not a lead generation service.
If you're already handling all your inbound calls without missing any — this probably isn't for you. If you're losing jobs after hours, during peak season, or when your team is fully deployed — keep reading.
That's how much revenue a 5-truck HVAC company loses every year to missed calls during peak season — before spending a single dollar on advertising.
They called you first. Then they called someone else.
This isn't a staffing problem. It isn't a marketing problem. It's an intake problem — and it has a fix.
Leadin catches the HVAC jobs you're losing. Automatically. 24/7.
When your line is unavailable, Leadin reaches out within seconds. The system handles the intake conversation, classifies urgency, accepts unit photos, and delivers a complete dispatch-ready job card to your team via Slack.
You don't have to change how you work.
Leadin works on its own — no software changes, no new tools for your team. Job cards land in Slack and your dispatcher takes it from there.
For shops already running ServiceTitan or Housecall Pro — a direct integration is available and ready to activate. Job cards push automatically into your existing system. No double entry. No switching tabs.
The most widely used FSM platform in the trades. Integration available — job cards flow directly into your existing workflow automatically.
Popular with growing plumbing, HVAC, and electrical companies. Full sync ready — job cards, customer records, and job status without leaving the platform you already know.
Available now. Every job card lands in your dispatch channel and is stored in Airtable — structured, searchable, and ready for your team.
Available as an add-on setup. Contact us to activate your CRM integration.
How much are you leaving on the table every peak season?
Adjust the numbers to match your HVAC operation and see what Leadin could recover.
This is what lands in your Slack.
Not a voicemail. Not a message that says "customer called." A complete, structured job card with everything your dispatcher needs to assign a tech right now — no callbacks, no chasing.
Your team wakes up to organized, actionable jobs. Ready to dispatch from the first minute of the day.
Not a voice receptionist. Not voicemail. Something different.
Voice AI answers calls that connect. Leadin catches the ones that don't — before that customer opens their phone and dials your competitor.
| AI Voice Receptionist | Voicemail | Leadin Solutions | |
|---|---|---|---|
| Activates when… | Call connects | Call goes unanswered | Call goes unanswered |
| Reaches out proactively | ✗ Waits for caller | ✗ Never | ✓ Within 30 seconds |
| Available 24/7 | ✓ (paid plan required) | ✓ (stores messages only) | ✓ Always included |
| Collects full job details | ✓ During the call | ✗ Never | ✓ Every time |
| Identifies emergencies | Sometimes (script-based) | ✗ Never | ✓ Always, auto-classified |
| Books appointment on the spot | ✓ Calendar integration | ✗ | ✓ Dispatcher confirms scheduling |
| Notifies team to contact customer ASAP | ✗ | ✗ | ✓ Job card + Slack alert immediately |
| Accepts customer photos | ✗ Voice only | ✗ | ✓ MMS intake |
| Dispatch-ready job card | ✗ Call summary only | ✗ | ✓ Structured, every job |
| Your brand only — no third party shown | Partial (voice persona branded) | ✓ | ✓ Fully invisible — customers never know |
| White-label | ✗ | ✗ | ✓ Your company brand only |
| Sends appointment reminders | ✗ | ✗ | ✓ |
| Pricing model | Per-call (scales with volume) | $0 (zero coverage) | Flat monthly — volume doesn't matter |
| Customer experience | Spoken conversation with AI voice | Leaves message, waits | Texts on their own time — no robot voice, no hold music |
| Captures calls competitors never see | ✗ | ✗ | ✓ |
One platform. Everything included. Less than what you're probably already paying.
Most plumbing companies already pay for some version of this — a receptionist, a call center, or a patchwork of tools. Here's how Leadin compares to each.
| Receptionist | Call Center | Tool Stack | Leadin — $297/mo | |
|---|---|---|---|---|
| Monthly cost | $1,800–$2,400 | $300–$800 | $400–$700 | $297 flat |
| Available 24/7 | ✗ Business hours | ⚠ Limited coverage | ✗ Manual only | ✓ Always |
| Captures job details | ⚠ Notes only | ✗ Message only | ✗ Manual entry | ✓ Every call |
| Emergency detection | ✗ | ⚠ Script-based | ✗ | ✓ Automatic |
| Dispatch-ready job card | ✗ | ✗ | ✗ Manual | ✓ Every time |
| Photo intake | ✗ | ✗ | ✗ | ✓ MMS |
| Appointment reminders | ✗ | ✗ | ⚠ Extra tool needed | ✓ Automatic |
| Sick days / turnover | ✗ Ongoing risk | — | — | ✓ Never |
| Setup time | Weeks to hire | Days | Days + configuration | ✓ 3–5 days |
| Works while you work | ✗ | ✗ | ✗ | ✓ Always |
| $1,800–$2,400/mo | $300–$800/mo | $400–$700/mo | $297/mo | |
| Save up to $1,800/mo | Comparable price, 10x more | Same price, zero manual work |
Leadin works 24/7, never calls in sick, and delivers a structured job card every time — not a handwritten note.
Call centers take a message and escalate emergencies. Leadin qualifies the job, collects photos, and dispatches automatically — at a comparable price.
A CRM, scheduler, reminder tool, and intake form combined — each requiring someone to manage them. Leadin replaces all of it automatically.
One price. No surprises. Can pay for itself in the first week.
This isn't an expense. It's a recovery mechanism for revenue you're already generating — and currently losing.
Founding Member rate — locked for the life of your subscription. See what's included →
First cohort only. Best price this platform will ever be at, locked permanently. Your feedback directly shapes what Leadin becomes.
- ✓Unlimited intake captures — no per-call fees
- ✓24/7 after-hours coverage
- ✓Emergency detection + priority dispatch alerts
- ✓Photo intake from customers via text
- ✓Slack + Airtable integration
- ✓Automated appointment reminders
- ✓Cancel and reschedule handling
- ✓Complete dispatch-ready job cards
- ✓No setup fee
- ✓Month-to-month · cancel anytime
- ✓Direct access to founder
- ✓Performance dashboard
- ✓Customer onboarding interface
- ✓30-day money-back guarantee
Includes a 30-day money-back guarantee — if Leadin doesn't recover missed jobs in your first 30 consecutive days, email us and we refund your first month in full.
Stop losing jobs you already paid for.
You paid to generate those leads. Your marketing worked — the customer called. The only thing standing between that call and a booked job is a system that catches it when you can't. This is not an expense. It's the return on the marketing you're already spending.
Enroll Now — Founding Member →