For HVAC Companies · 47 States
Coming Soon

The AC-out-in-August call.
Gone to voicemail.

Every missed HVAC call is a job that went to your competition. Leadin captures it — automatically, in seconds, while you're on a rooftop unit or under a crawl space.

When a call goes unanswered, Leadin texts back within seconds, collects the details, and delivers a dispatch-ready job card to your Slack.

75%
HVAC calls unanswered during peak season
$4,200
avg revenue per system replacement
68%
customers hire first HVAC company to respond
24/7
coverage during peak demand seasons
Who This Is For

Built for owner-operated HVAC companies across 47 states — the ones where efficiency and peace of mind is welcome and every dollar counts. Not a call center. Not a lead generation service.

If you're already handling all your inbound calls without missing any — this probably isn't for you. If you're losing jobs after hours, during peak season, or when your team is fully deployed — keep reading.

What the HVAC industry data says — and what it's costing you right now
75%
of HVAC calls during peak heat and cold snaps go unanswered — highest miss rate of any trade
ACCA Industry Report
68%
of HVAC customers hire the first company to respond — speed wins before price matters
Home Services Industry Report
40%
of HVAC service calls come in after business hours — nights, weekends, and holidays
ServiceTitan Industry Data
$4,200
average revenue per HVAC system replacement — the job that walks when no one picks up
ACCA Revenue Benchmarks
$520K+

That's how much revenue a 5-truck HVAC company loses every year to missed calls during peak season — before spending a single dollar on advertising.

The Problem

They called you first. Then they called someone else.

HVAC is the most time-sensitive trade there is. A family without AC in August or heat in January is not leaving a voicemail and waiting. They're calling the next number on the list within minutes — and that's your competitor's job now.

Peak season is when your crews are stretched, your phones are ringing off the hook, and you're most likely to miss calls. That's exactly when the jobs are biggest. Every unanswered call is potentially a $4,000–$12,000 system replacement that just walked out the door permanently.

75%
of HVAC calls during heat waves go unanswered — the highest miss rate of any trade (ACCA)
$4,200
average revenue per HVAC system replacement lost when you don't answer
40%
of HVAC calls come in after hours — when most shops have zero live coverage
10 missed calls/week × 35% close rate × $4,200 avg job = $14,700 lost revenue. Every week.

This isn't a staffing problem. It isn't a marketing problem. It's an intake problem — and it has a fix.

The Solution

Leadin catches the HVAC jobs you're losing. Automatically. 24/7.

When your line is unavailable, Leadin reaches out within seconds. The system handles the intake conversation, classifies urgency, accepts unit photos, and delivers a complete dispatch-ready job card to your team via Slack.

01

Call comes in. Line unavailable.

Busy, after hours, or unanswered. A customer with no AC in August isn't leaving a voicemail. Leadin triggers immediately.

02

Customer gets a text. As your company.

"Hi, this is [Your Company]'s scheduling assistant — how can we help?" Your name. Your number. Your brand.

03

Your intake system gets to work.

System type, issue description, urgency, timing, unit age, photos. A real back-and-forth — not a form, not a script.

04

Emergency? Flagged and prioritized.

No AC with elderly at home, heat failure, frozen pipes — classified immediately. Your team gets an urgent Slack alert.

05

Dispatch-ready job card delivered.

Customer, address, system info, problem, urgency — all in Slack. No callbacks to gather info. Just assign and go.

06

Automated reminders sent.

24 hours and 1 hour before the appointment. Customers show up. Trucks roll prepared. No-shows go down.

Revenue Recovery Calculator

How much are you leaving on the table every peak season?

Adjust the numbers to match your HVAC operation and see what Leadin could recover.

Inbound calls per week
All calls — answered and missed
60 calls/week
Missed call rate
After hours + busy + peak season overflow
30% missed
Average job value
Typical HVAC service or install ticket
$4,200 per job
Close rate
% of responded calls that book
35% close rate
18
Missed calls / week
$115K
Lost revenue / month
$1.4M
Lost revenue / year
At $597/month, Leadin pays for itself if it recovers just 1 job per month. Your estimated ROI: 192x
Pricing

One price. No surprises. Can pay for itself in the first week.

This isn't an expense. It's a recovery mechanism for HVAC revenue you're already generating — and currently losing every peak season.

HVAC — Coming Soon
$597/mo
Founding rate — locked for life of continuous subscription
  • ✓Unlimited intake captures — no per-call fees
  • ✓24/7 after-hours and peak-season coverage
  • ✓Emergency detection — no-AC and no-heat priority flags
  • ✓Photo and unit info intake from customers via text
  • ✓Slack + Airtable integration
  • ✓Automated appointment reminders
  • ✓Cancel and reschedule handling
  • ✓Complete dispatch-ready job cards
  • ✓Performance dashboard
  • ✓Customer onboarding interface
  • ✓Month-to-month · cancel anytime
  • ✓30-day money-back guarantee
Coming Soon — Enrollment Not Yet Open
🛡️

Includes a 30-day money-back guarantee — monthly fee only, not the setup fee.

Stop losing HVAC jobs you already paid for.

Your marketing worked — the customer called. The only thing standing between that call and a booked HVAC job is a system that catches it when you can't. HVAC is coming soon. Be first in line.

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